Participant
- individual recruited for exchange by partners
- either own staff, member or from network i.e. internally recruited or externally recruited

Partner
- institution from civil society organisations (CSOs), public and semi public sector, private sector
- sends and receives participant(s)
- responsible for administration and financial management of exchange project
- partners can be divided between primary partner, secondary - and co-partner

Home partner
- institution sending participants.

Host partner
- institution receiving participants

Primary partner
- the partner signing the Collaboration agreement with FK
- legally responsible on behalf of partnership to FK
- receive fund for distribution from FK to secondary partners
- responsible for sending consolidated FK financial and narrative report
- (sometimes referred to as Lead partner)

Secondary partner
- receive funds through primary partner
- reports financially and narratively to primary partner

Co-partner
- workplace hosting the participant in collaboration with a primary or secondary partner in the project
- should be included in the partnership agreement, and the sharing of responsibilities between co-partner and primary or secondary partner should be described there.
- less formal responsibilities than primary or secondary partners. Reports to the responsible partner, not directly to FK

Partnership
- primary - , secondary – and sometimes co-partners having an agreement on exchange of participants within FK framework
- share the core values of FK within the partnership
- has set certain aims for collaboration

Exchange period
- the posting of the participant, working with a host partner
- duration: from 3 months (FK-youth) or one year (other programmes)
- consists of: preparation including preparatory course, posting abroad and follow-up work including homecoming seminar (debriefing).
- work tasks designed by partnership

Exchange project
- described in the project documents (partnership agreement and collaboration agreement)
- on the basis of FK document framework

Program lines
- North-South program, exchanges N-S, S-N and sometimes with the S-S component, 22-35 years
- South-South program, exchanges S-S, 22-35 years
- Youth program, exchange of 18-25 year old people in groups, N-S, S-N (S-S)
- as an exception participants can be above the age limit, based on approval by FK (a maximum 10% of the total participants )

Document framework
- Partnership agreement with annexes 1-5: contract between primary and secondary partners (with co-partners included). Annex 1: Substance of the program, annex 2: Budget, annex 3 contact information, annex 4 bank information and annex 5 emergency plan.
- Collaboration agreement: contract between primary partner and FK
- Participant agreement: contract between participant and home- and/or host institution (normally with primary partner)

Values of FK
- Equality
- Reciprocity
- Transparency
- Solidarity
- Diversity

Individual learning
- individual acquiring skills, knowledge, attitude and ability to act (competence)
- necessary in order to achieve institutional capacity building

Institutional learning
- process contributing to institutional capacity building, from individual to institution

Institutional capacity building
- increase competence and capacity in institutions through individuals within existing institutional structures
- institutional learning from individual to institution
- the changes that the exchange project contribute to should be sustainable within the institutions
- lasting effects

Institutional development
- change to achieve aims
- planned
- improve structure, systems, culture, activities

Ownership
- members of the partnership see the project as their own
- institutional anchoring, the leadership must “own” the project

Competence (individual)
- skills, knowledge and attitude

Capacity (institutional)
- performance, organizational culture, organizational ability to perform and act effectively and efficiently

Facilitation
- FKs role is to facilitate
- guide, provide framework, challenge the partners, ask the right question, follow-up
- FK facilitates, the partners are the owners of the project

Monitoring and evaluation
- external evaluation,  by external consultants
- self-evaluation; evaluation carried out by the partners themselves or by FK programme officers
- monitoring: process, follow-up of partners and project for learning purposes, quality assurance
- terms of Reference as a starting point for evaluations